Spelman Technology Services (STS) is responsible for maintaining the College network, servers, workstations and peripherals to ensure that quality is maintained at reasonable cost. As such, procurement of all College IT resources and services is centrally managed by STS regardless of the source of funding; STS manages the purchase of IT-related items in collaboration with the purchasing department, which has the final responsibility and authority for vendor selection and all purchasing decisions.
A centralized IT procurement procedure benefits Spelman by providing:
Brand and model standardization where appropriate
A campus-wide inventory of hardware and software to facilitate effective planning, maintenance, upgrades, and disposal
Pricing advantages obtained through volume purchasing and working with preferred vendors
License compliance for software purchases
Hardware and software with a known “support state” at the time of purchase
The user contacts STS Service Desk to place the initial request.
STS team member verifies the user's equipment needs and guided by the standardized equipment list will provide a quote from a preferred vendor to be used when creating the purchase requisition.
The user submits the requisition using the provided vendor code and "STSIC" as the STS "ship to" code.
Upon receipt of the order, it is inventoried, configured and delivered to the user.