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Research Continuity FAQs

Spelman College Research Continuity FAQs 

Developed by the Office of Research, Innovation, and Collaboration (ORIC) 

 

Dear Spelman Community: The Office of Research, Innovation, and Collaboration (ORIC) has updated the FAQs regarding scholarly activities at Spelman, which are an integral part of the robust intellectual culture at the College.  The COVID-19 pandemic continues to impact the operations, research, and creative pursuits at the College. Fall 2021 classes at Spelman College began using a fully in-person, residential and instructional model where students and professors engage in learning in physical classrooms. Below are responses to questions you may have as you begin this academic year regarding your scholarly goals and pursuits.

If you have any questions that are not included on this list, please email Dr. Tasha R. Inniss, Associate Provost for Research, at tinniss@spelman.edu. Please send general questions or suggestions to ORIC@spelman.edu. All the best on a successful semester! 

 

 

General Guidance

 

 All students, faculty, and staff are required to submit proof of a negative COVID-19 test upon return to campus. The test must be taken no more than 5 days prior to the visit to campus.  Other requirements are mandatory wearing of masks/face coverings (indoors and outdoors), maintenance of physical distancing, and hand hygiene while on campus. Please refer to the Atlanta University Center Return to Campus Guidelines for more information. 
 All visitors entering Spelman campus must complete the COVID-19  Rapid Test when they arrive on campus. The test is administered in the BDT Suites Private Dining Room. Vendors are also required to get tested when they arrive on campus unless they care on-campus for pickup/drop off only.
 Yes, research supervisors can access their research space to resume scholarly activities. ‘COVID-19 Guidelines for Scholarly and Creative Projects’ must be followed to minimize the spread of COVID-19 to protect the health and safety of Spelman community.  For more information about safety protocols and research ramp-up guidance, contact Merina Dhakal, Environmental Health and Safety Compliance Manager, at mdhakal@spelman.edu.  

 

 

Undergraduate Research

 

If you have questions about the guidance below, please email Brandi Taylor, Undergraduate Research & Training Programs (URTP) Manager, at brandi.taylor@spelman.edu

 Yes, students can conduct in-person research as the college is using a fully in-person, residential and instructional model starting Fall 2021.  
 

Consider having students work or engage in the following ways:

  • Create annotated bibliographies
  • Share creative works via social media related to music, theater, and dance (YouTube, Facebook Live, Zoom, or WhatsApp)  
  • Conduct literature searches using (ex. PubMed, Google Scholar)  
  • Assign s training for software packages such as Statistical Package for Social Sciences (SPSS), *RStudio (*Free student download/access), *Tableau, or Python 
  • Capstone projects and/or lab assignments centered around students virtually engaging with other researchers across the globe
  • Virtual journal clubs (Flipped Journal Club, Creating Virtual Club)
 ORIC’s URTP Unit has implemented a collaborative platform designed to help facilitate the collaboration between students and faculty mentors.  Please visit ForagerOne.com to start exploring, update your profile, and post information about your scholarly project.  
STS recommends sharing research-related data (with Spelman students only) via OneDrive with more stringent security settings including a) turning off download capability and b) making the link available only to specific people. These settings are available from the “Share” menu in OneDrive. Please contact STS for assistance and guidance using OneDrive.  
 Yes.  In addition to email communication about various events, please visit ORIC’s Undergraduate Research and Training Programs Unit (URTP) webpage for updates frequently. 

 

Human Subjects' Research

 

 When making decisions about your data collection, the health and wellbeing of your participants should be of the upmost priority. It is advised that in-person data collection be limited as much as possible and changed to remote/virtual if possible. In-person data collection may be approved by Spelman’s IRB committee if safety protocols and procedures (as governed by the CDC) are clearly outlined in the application
 If your data collection involves direct contact, the health and well-being of your participants should be the priority. Your data collection methods should demonstrate adherence to Spelman’s health and safety guidelines as well as CDC guidelines.

Any changes to your study must be requested by submitting a Protocol Modification Request to irb@spelman.edu.

 Should you wish to revise your proposal to include virtual or remote data collection that does not require face-to-face contact, please submit a Protocol Modification Request to irb@spelman.edu.

 

Note: Please continue to check Spelman's Institutional Review Board website for the most up to date information. 

 

Advice for Current Awardees

 

 Yes. There are no restrictions on expending grant funds. See “Procurement Guidance for Awardees” below for FAQ about checking budget expenditures.
If your grant-funded project will be impacted and have to be delayed because of measures being taken to mitigate the spread of COVID-19 and to protect the health of the Spelman community, document those deliverables that will be delayed, create a modified timeline, and determine if a “no-cost extension” will be required. Each federal agency differs in this process. Please work with Margaret Farrow (mfarrow@spelman.edu), ORIC’s Director of Research Development & Sponsored Programs, on no-cost extension requests. 
 Yes, the Research Development & Sponsored Programs Unit will continue to support faculty and staff with budget development, proposal routing & approval, and submission using agency electronic platforms. If interested in pursuing a funding opportunity, please first complete the Intent to Submit Form. Contact Margaret Farrow at mfarrow@spelman.edu for assistance. 
 Please contact Lakesha Stevenson (lstevenson@spelman.edu), ORIC's Internal Evaluation & Program Monitoring Manager, for assistance with the proposal evaluation requirements. You also have the option of completing an online request form, Request Program Evaluation Services.
 Please contact Lakesha Stevenson  at lstevenson@spelman.edu for assistance with data collection for the evaluation and to facilitate communication with the External Evaluator (if applicable).

 

Procurement Guidance for Awardees

 

If you have questions about guidance below, please email Alisa Butler, ORIC’s Operations Manager, at abutle19@spelman.edu.

 
Follow these steps to check your budget: (with VPN (Virtual Private Network))
1. Make sure your VPN is activated
2. Go to the “myspelman” portal
3. Click on Faculty, Faculty on the grey task bar
4. Go to the Banner section located on the right-hand side of the page
5. Click on “Banner 9 Admin Pages” 
6. Type FGIBDST (Organization Budget Status) in your Search field. Hit Enter

7. Insert your “Organization”; Step 1
8. Insert your “Fund”; Step 2
9. Remove the “Program” information; Step 3 
10. Click on “Go”; Step 4
11. Your budget will populate.
 
 
12. To access your encumbrances, click on “Related” and select “Organization Encumbrances” or F4. All encumbrances will populate only if you have outstanding encumbrances.
 
 
Follow these steps to check your budget: (Banner Prod.)
13. Go to your “myspelman” portal
14. Click on “Banner” tab on the left-hand side on the task bar.
15. Click on “Finance” and “Budget Queries”
16. Click on the “Create Query” click on “Continue”
17. Make sure the “Fiscal year” for 2022 for current year, “Fiscal Period” = 06 (July etc.)
18. Input your Fund # in the “1100” and Organization # in “660” field
19. Click on “Submit Query”

 

All budget transfers are still processed via the Lotus Notes Dashboard. Once completed, print a copy of your budget transfer document and save it to desired file on your desktop. (Note: If there is no printer, set up to print as Adobe pdf).
 
  1. Sign in on your “MySpelman” account with your OneSpelman credentials.Search for the icon located on the left side.
  2.  Follow instructions in Spel-Shop guide.  (Refer to Spel-Shop Guide)
 Yes. Your appointed administrative profesisonal should ensure that they have been synced in Spel-Shop.  If they are not, an email should be sent to Ron Borgelin at rborgelin@spelman.edu and Yolande Stringfellow at ystringfellow@spelman.edu requesting that selected personnel be assigned to your budget. For instructions on how to “Assign” a cart to a particular person, Refer to Spel-Shop Guide
Yes, you may purchase supplies such as plexiglass, sanitizing spray, wipes, and thermometers can be ordered from your departments 1100 (Institutional budget).

Note: The College will provide blue disposable masks and/or face shields (limited amount left). Please contact Jacqueline James at JJames@spelman.edu copying Yvonne Jackson at yjackson@spelmna.edu to obtain these supplies.  

 All invoices will need to be requested through Spel-Shop once verification of items have been received.  Please see attached instructions. (Refer to Spel-Shop Guide)
 

The Cashier’s Office (404-270-5159) is open Monday - Friday, 9am- 4 pm.  Contact Rashaan Evans at Rashaan.evans@spelman.edu for confirmation or update of office hours.

For vendors, we strongly recommend that you request that they complete a Vendor ACH Authorization Form to prevent any delays of payment.

If you have additional questions, please send them to ORIC@spelman.edu.